Top Five Benefits of an Online Fax


Are you facing the decision of whether or not to make the switch from traditional to online faxing? As you may have heard, online faxes are becoming the popular choice.

Traditional fax machines work by sending and printing an image to your fax machine. An online fax works in a similar way, but the image is sent to the receiver as an image attachment right to their email.

So why all the big fuss about online faxes? Online faxes are a great asset because they will allow your business to save time and money. Here are the top five benefits of using an online fax.

  1. An online fax is green friendly.
    Are you looking to “go green” in your office? Traditional faxes use a lot of paper unnecessarily. Online faxes allow you to both send and receive documents electronically.
    Many professionals, even doctors, are moving all of their files to a paperless system. There are even a few software programs available that help to synchronize online faxes with your current work systems.
    An online fax system allows your business to be truly paperless. An online fax not only helps the environment, but helps you streamline your business as well.

  2. An online fax is convenient.
    Online faxes are available to use wherever you are. If you decide to work from home one day and need access to a recent fax, it is right in your email. If you travel for work, you get the bonus of being able to send and receive faxes without paying any extra hotel fees.
    You also have constant access to faxes through your smartphone or tablet. This feature is extremely helpful when you working out of the office.
    Imagine that you are meeting with a potential client at a local restaurant. You look more professional when you can pull up documents on your electronic device rather than fumbling through a stack of papers. This alone could help you land a sale or a client.

  3. An online fax is affordable.
    Sending online faxes can save you money. A traditional fax machine requires its own phone line, toner, paper, and repairs. These expenses can add up to quite a bit of money.
    Online faxes allow you to remove these costly expenses. They require little to no charge to set up and maintain.

  4. An online fax is secure.
    Sometimes a business will need to send a fax that contains secure information. Unfortunately, this information can get into the wrong hands when using a traditional fax machine.
    Traditional faxes also have a way of getting lost in transition. In bigger offices, a fax may go through and then get mixed in with another person’s fax. In some cases, there can be a serious problem if the intended recipient does not receive the fax.
    When you send an online fax, you can encrypt the attachment or add a password to ensure safety. You know that online faxes will go directly to the intended recipient’s email address.

  5. An online fax is easy to read.
    Have you ever received a traditional fax that was hard to read? Sometimes the words throughout the document are so light you can’t even decipher an important message or number.
    Online faxes do not cause the document to be compromised. Because they are sent electronically, they arrive just as you sent them. When you receive a fax, you are always able to see the information clearly.
    Whether you are shopping for a big corporation, a small home business, or your own personal use, consider an online fax system. There are many benefits to switching to this improved technology.

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