Mobilize Your Business with Online Faxes
From small business and service organizations to larger entities, organizational objectives rely on efficiency and security. Internet fax services provide capabilities for bypassing the delays and security lapses of snail mail, standard email and paper fax.
For documents which are in paper form, scanning converts to electronic format. Documents thereby become accessible to internet fax functions, as are word processing files, web pages and emails.
Internet fax providers offer varying combinations of service features. Following are prominent features to be considered in selecting an online fax provider:
Contact management provides the ability of document senders and recipients to access lists of persons and organizations. The ability to create, retrieve and modify groups of contacts is a particularly important function for organizations with large contact bases. Documents can be addressed to fax numbers associated with private email or web destinations.
Visibility of faxes sent, received and deleted is advantageous in tracking business communications. Archive searching, enabled by some providers, facilitates keyword access to previous fax activities.
Integration with software and services is critical for businesses looking to long- term growth. Cloud-based services, Microsoft Office and Outlook, and Mac-based services are all important potential processing realities for businesses of all sizes. Access to each is significant to flexibility in functioning.
Internal scheduling determines the efficiency with which online faxes accomplish recipient selection, document attachments, cover page selection and specified timing parameters. Electronic scheduling of communications and reporting can greatly enhance productivity.
Faxing from web, desktop, and integrated applications enables the online fax function to be implemented toward multiple needs from multiple locations.
Seamless integration involves incorporation of faxes directly into application system interfaces, including web portals. This service is of value to medical, government and many other multipurpose business functions.
Phone-fax integration comprises one component of the fax integration plan. Speech-to-text functions can be critical to speed of processing.
Electronic signing (digitized signature) is essential to entities for which banking, legal, government and other signature-dependent interfaces are frequent and crucial.
Fax security is particularly needed for confidential and classified information handling. Measures employed by some providers include specialized SSL certifications and private keys for data encryption, as well as firewalls, intruder-detection systems and sophisticated backup techniques.
Menu systems are critical to enabling efficient implementation of needed services. Such services also facilitate training of personnel in the use of online fax equipment and functions.
Instructional materials and services can be vital to the efficient implementation of an online faxing system. They are, in particular, needed to thoroughly integrate fax capabilities into the organization’s overall system configuration.
Help and support are basic services invaluable to every service user. Telephone access, in addition to thorough documentation, is essential to efficiency in the implementation of online fax services.
Pricing is an essential component of decision-makers’ analytics. Payment options and timing, as well as contractual limits on page transmission and storage capabilities, factor into this inclusive element of a contract.
The features described above can be sorted by relevance to each specific organization. Online system illustrations at the recommended web site provide descriptive information on features provided.
An online fax system with appropriate features is sure to mobilize and enhance many current and projected business functions for organizations of all dimensions and purposes.