Isn’t the Fax Dead? So, Why Use Online Faxes?

An Old Technology Revolution

Today, Internet or online faxing is steadily gaining popularity. This is because it plays an important part in many businesses. Companies that are using online faxing include retail stores, legal offices and publicity services. These businesses still use documents that must be faxed as an important part of their everyday transactions. Luckily, there are several benefits that can be obtained from using Internet faxing.

Business Benefits

Internet faxing provides numerous benefits over traditional fax machine services. These advantages include the following.

  • Paperless Office
    Moving towards a paperless office is great for many businesses. This is because it can help offices reduce their expenses when they do not have to print all of their faxed documents. Online fax service also does not require a company to spend money on fax machine maintenance, paper and toner. It can also help a business reduce their phone bills.
    Another main benefit is that it allows offices to receive and send faxes from any place that has Internet access. Additionally, office workers can fax important documents from their smartphones, mobile phones and tablets. It also allows them to receive and send multiple faxes simultaneously with just a click of a button.
    This will also result in a much more organized and tidier office. It also makes office faxes more accessible at any time from anywhere. This can be achieved by using the Internet. Another important benefit is that documents do not degrade over time. This helps companies achieve paperless communication that is integrated with email.

  • Lower Equipment Costs
    Offices that have Internet faxing do not need to have a space wasting, noisy and clunky fax machine. They also do not need to install additional phone lines. This is because Internet faxing works using the office’s existing broadband connection.
    Company managers may also find that their existing fax machine is also not compatible with certain devices. This includes their latest VoIP systems and new digital phones.

  • Enhances Security
    Internet faxing also helps enhance security. This is because every Internet fax is sent using encrypted connections. Due to this, only the intended recipients can see these documents. This ensures clients that their confidentiality is maintained. It also allows them to store encrypted faxes on the Internet securely.
    Storing data using the Internet differs from provider to provider. However, the great thing about Internet faxing is that it is a highly modular system. This allows for easy and quick expansion of their capacity as the office’s needs grow.

  • Seamless Integration with Existing Office Connections
    Internet fax companies provide consumers with unique software. This technology allows their systems to integrate fully with many offices IT workflows and systems. This causes no disruption while adding to their functionality. It also enables them to synchronize and integrate address books. This allows wide area integration and faxing with different applications that includes finance and accounting, document management and resource management software.

  • More Efficiency
    Internet faxing is more efficient than traditional methods. This is because they ensure that their faxes are sent directly to the intended recipient. This is made possible with a wealth of document management options and automated filters. At the same time, cloud base faxing allows subscribers to experience a more streamlined business model.

Consumer Benefits

Business associates and consumers often appreciate when a company changes to Internet fax service. There are several benefits that online faxing can provide for consumers.

  • No More Fax Queues
    Using internet faxing allows people to receive unlimited faxes simultaneously. This results in clients no longer having to wait to get through on a company’s fax line. It also helps companies cater to the needs of their customers.

  • Helps Companies Become More Accessible
    Internet faxing provides consumers with the unique capability to freely choose multiple fax numbers. This may include a mix of local area and toll free numbers.

 

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