How to Send an Online Fax: A Basic Guide to Sending Internet Faxes
In this era of digital documents and paperless offices, people think that the ink-and-paper fax machine may be on its way to retirement. However, faxing is still very relevant in the business world. This is because it is still needed for certain kinds of documents. This paperwork includes legal contracts and sales receipts. Additionally, it is still widely used in certain industries. Businesses that are still using faxes today include food and public relations companies.
A New Technology
Today, there is a new breed of fax service. This is called Internet faxing. This is made possible with desktop fax services and software. This enables people to receive and send faxes without using a fax machine. With this technology, any document from a computer can be sent to a fax machine. This is done via the Internet or using e-mail.
Sending an Internet Fax Using an Online Fax Service
With Internet faxing, any kind of document can be faxed to an analog machine. This includes PDF files, scanned images and Microsoft Word documents. One of the easiest ways to send an Internet fax is by using an online fax service.
With faxes becoming utilized less and less as a form of communication, many individuals are changing to a subscription-based online fax service. An online fax company provides a phone number and the same features that are available with a regular fax machine. However, it will also have other added benefits that include the ability to fax online. This is only possible if subscribers have an Internet connection.
To send an Internet fax using an online service, people must simply open the program obtained from their online fax service provider. After that, they select the file that they want to send. They also key in the fax number that they want their document to be sent to.
After they have completed these steps, they can press send to start transmitting their documents. It will be sent to the e-mail address or fax number that they have provided. Confirmation that the document has been sent can be received using a specified e-mail address or online account.
Receiving an Internet Fax Using a Fax Machine
People must also remember that Internet faxing is a hosted service. Users do not have to buy modems, special software and fax servers. Instead, they only need to subscribe to a third-party Internet faxing service provider. This provider has the capability to convert faxes and e-mails and e-mails to faxes for their customers.
To start sending an Internet fax, people must first get a regular fax number. This is usually obtained from their Internet-fax subscription service. The sender then dials that number and sends the fax from their regular fax machine.
After the faxed document is sent, the service provider will convert all of the data into a simple e-mail attachment. It is then sent to the person’s e-mail address. In order to read the fax, subscribers can simply open the document.
Different Features of Internet Fax Service
Internet faxing is a hot commodity today. This is because it offers numerous features that help subscribers. One of these features is automatic resubmission. It means that the software automatically resends any fax following an unsuccessful transmission.
Another useful feature is bulk sending. This gives individuals the ability to broadcast and send faxes to many recipients at the same time. Many internet fax subscription companies also provide mail merge. This is software that personalizes a template fax. It also allows subscribers to send their fax to a lists of recipients.